Xeon Software Ltd. Official Blog

Hello readers, I think we all have noticed and feel the recent change at weather as it is becoming a little bit warmer after a chilly and icy days of winter. Along with the change of weather Xeon Software Limited is wishing you warm greetings and is going to splash you with warm intro of cloud computing which make you much warmer to let you say GIMME THAT, I WANNA TAKE A RIDE ON CLOUD……..

For those who are totally a new child at cloud computing and cloud hosting solution purposes I wanna say that take a look at following key factors of cloud hosting as I said before it is nothing but a splash about cloud computing, so detail isn’t available.

• It is secure than ever
• Always backed up in another location (redundant)
• It is not limited in storage or resources

Here you can watch a video on cloud hosting specially on managed cloud hosting which has maid by salesforce to highlight the necessity of this next generation hosting service.

Keep in mind that this is just a beginning at your favored XeonBD (Xeon Software Limited) regarding Cloud Hosting. Comment about the first splash and your wishes that you expect from us on cloud hosting.
More are coming soon… Stay tuned.

Allowing e-mail to build up in an account can lead to many troublesome issues like low disk space, sudden domain quota problems, and more. This article will cover several options that are available to remove those old messages and get your e-mail running smoothly again.

Starting Off On The Right Foot

One of the best ways to keep an eye on your e-mail account’s size is to make sure you are seeing what the server sees every time you use it. If you are using an e-mail client that is installed on your local computer such as Outlook or Thunderbird then that client is configured to check your e-mail using either POP3 or IMAP.

From a support perspective XeonBD normally recommends that customers use IMAP instead of POP3 because you see what the server sees. IMAP essentially “mirrors” the contents of your e-mail account on the server so you will always be looking at what is being stored. The downside to IMAP is that not all clients will download all the data, so reading a message when not able to get online can be limited depending on the e-mail application’s configuration.

If you are currently using POP3 e-mail and would like to switch to IMAP the easiest method is to set up a new e-mail application to access the same account using IMAP, then use the original e-mail application to forward all the old locally stored messages to the same address (essentially sending the old messages to yourself).

For more information on these two options please see the KB article IMAP vs POP3 E-Mail.

Another way to accomplish the same basic goal without using any e-mail client at all is to use webmail…

Checking Your E-Mail With Webmail

Webmail is a quick and easy way to get to your e-mail on the server without having to set up or install a local e-mail client on your computer.

To log in to your account using webmail you can use one of two different shortcuts:

• http://domain.com/webmail
• http://webmail.domain.com

Where domain.com is the name of your domain.

Once you are logged in to your e-mail account you will be able to select multiple messages using the checkboxes and delete them at the same time. These changes will be reflected in any e-mail client that uses IMAP to view your e-mail because the webmail interfaces also utilize IMAP to access the server.

The Final Option: Delete and Recreate the Account

Sometimes e-mail accounts can reach a size where all you want to do is destroy it and start over. Before you can proceed make sure you have all the messages off the server that you want to keep (you can forward them to a different email address for temporary storage).

Once you are sure you have everything out of the account that you need, log in to your domain’s cPanel interface and delete the account. After the account has been removed you can recreate it as a new account and it will have a blank inbox.

If you contact support regarding an e-mail problem one of the questions we will ask you is how you are accessing your e-mail. If you are using a client such as Outlook, Outlook Express, Thunderbird, Mac OS X Mail, or any other modern e-mail application we will ask if you are using POP3 or IMAP for your incoming e-mail.

There are pros and cons to both methods, but with some careful consideration of what is most important to the user(s) you can make a (well) informed decision.

IMAP: Internet Message Access Protocol

IMAP has seen a huge increase in everyday use within the past few years for several reasons.

• Pros:
  1. All mail is stored on the server.
  2. Messages will appear the same way every time you set up a new e-mail client, no need to move messages.
  3. You can switch between an e-mail client and webmail at any time and still have the same messages.
  4. If your computer crashes and you lose the data stored on your hard drive your e-mail is still safe, because it is stored on the server.
  5. Makes it easier to access your e-mail using a smartphone because the messages are not removed from the server.
• Cons:
  1. Your mail is only available on the server, so you may not be able to interact with old messages if you are unable to connect to the internet. Some mail clients have optional settings that can help with this problem, but not all of them.
  2. In the event of catastrophic server hardware failure you could potentially lose some e-mail (but you also have this same risk when using POP3 to download messages to your local computer).
  3. Folders may appear slightly different in your e-mail client using IMAP instead of POP3. This is because the folders are stored on the server instead of locally on your computer.

Most modern webmail interfaces use IMAP to display your account’s e-mail.

POP3: Post Office Protocol, version 3

POP3 is the third version of the Post Office Protocol, and is more commonly used by dial-up Internet Service Providers (ISPs) because POP3 tends to work better on slower internet connections. Instead of having the server do most of the work managing messages (IMAP) the POP3 protocol downloads the messages to the local computer and then manages them
on your computer’s hard drive. Some dial-up ISPs only provide POP3 e-mail access and do not allow IMAP connections.

• Pros:
  1. If you want to manage your e-mail through one main interface POP3 can put all of your messages in one place.
  2. Messages are stored locally so you can always access your e-mail, even when you can’t get online.
  3. Opening attachments is generally easier with most clients because the attachments are downloaded with the message simultaneously.
  4. Because your messages are downloaded to your computer your disk space limits are only defined by the size of your computer’s hard drive.
• Cons:
  1. Malicious javascript, viruses, and other malware has a better chance of infecting your computer because each message is 100% local.
  2. If your local computer has the only copy of your e-mail then you risk data loss if your hard drive fails and you don’t have proper backups. Servers usually tend to have better backups available.
  3. E-mail clients using POP3 can be set to leave messages on the server, but as your mailbox on the server grows in size it will take longer and longer for the client application to check for new e-mail (because it will have to check what it has download against what is on the server and then download the new messages).

POP3 is still the most commonly used e-mail protocol because of its simplicity when run in its most basic configuration and its age/reliability. The more complicated a protocol or service is the more likely it is to create more complex support situations.

Making Your Choice

Deciding which e-mail protocol is right for you is entirely dependent upon your needs and what you are doing with that particular e-mail account.

Strong cases for IMAP: